A decoration brief should let the supplier locate, size and review the artwork without guessing. Only send logos, graphics and brand assets you are entitled to use.
01 · RFQ PREPARATION
Confirm artwork rights and version
Name the file owner, version and approval contact. Do not ask a supplier to reproduce third-party artwork without the necessary permission.
02 · RFQ PREPARATION
State the intended technique as a request
Name the preferred print, embroidery, appliqué or other method, then ask the supplier to confirm feasibility for the exact fabric, artwork and quantity.
03 · RFQ PREPARATION
Make size and placement measurable
Provide finished width and height, a placement diagram and distances from named garment points. Avoid instructions such as large, centered or near the pocket without measurements.
04 · RFQ PREPARATION
Control color and substrate
Supply approved color references and identify the garment color, fabric surface and any underbase or backing question the supplier should review.
05 · RFQ PREPARATION
Define sample acceptance
List the appearance, position, dimensions, hand feel, reverse finish or other buyer checks. Record the approved decorated sample and artwork version together.
WORKING CHECKLIST
Fields to keep together
- Authorized artwork and owner
- File name and version
- Preferred technique for confirmation
- Finished dimensions
- Measured placement
- Color references
- Garment fabric and color
- Decorated sample acceptance record
PRACTICAL EXAMPLE
Turn an open request into a controlled brief.
| Version | Example |
|---|---|
| Ambiguous | Put this logo large on the chest. |
| Repeatable | Use authorized artwork v3; finished width 280 mm; placement diagram attached with distances from center front and neckline; colors referenced in the file; technique and substrate feasibility to be confirmed before the decorated sample. |
COPYABLE RFQ RECORD
Fields to send
Product reference code or URL: Specification or tech-pack version: Product type and intended fit: Verified material or requested fabric details: Colors and quantity by size: Artwork and decoration requirements: Sample purpose and approval stage: Labels, packaging and carton requirements: Destination and requested delivery window: Documents or evidence to review: Please confirm availability, exact specification, MOQ, sample terms, currency, quotation basis, included packaging, timing, delivery terms and all exclusions.
RELATED RESOURCES
Continue the buying brief.
FINAL CHECK
Keep assumptions out of the purchase record.
Only use product, performance, authorization and commercial claims that can be supported for the exact reference. Record the approved sample, written specification and quotation before placing an order.
Use the sample request, review the destination preparation guides, or contact OUTERFRAME with a complete RFQ.