Apparel Tech Pack Checklist for Buyers

A tech pack is a controlled description of the garment a buyer wants reviewed and quoted. It does not prove supplier capability or product performance; it makes the questions and approvals traceable.

01 · RFQ PREPARATION

Create a clear cover page

Assign the buyer's style name or code, garment type, season or project, intended wearer, fit direction, document owner, version and issue date.

02 · RFQ PREPARATION

Build measurable specifications

List points of measure, measurement method, base size, grading and buyer-defined tolerances. Use sketches or photos only when you have the right to share them.

03 · RFQ PREPARATION

Describe materials and components

Separate shell, lining, rib, thread, labels, closures, trims and packaging. Mark unknown fields as requests for confirmation instead of filling them with assumptions.

04 · RFQ PREPARATION

Control artwork and construction

Attach authorized artwork, finished dimensions, placement and color references. Add seam, stitch, pocket and assembly notes only where they are needed to define the product.

05 · RFQ PREPARATION

Record comments and approvals

Keep sample comments, supplier questions, buyer responses and approved changes in a revision log. Identify which sample or file is the controlling reference.

WORKING CHECKLIST

Fields to keep together

Style code, owner, version and date
Front, back and detail views
Measurement chart and tolerance
Material and trim list
Construction notes
Artwork and placement files
Label and packing files
Revision and approval log

PRACTICAL EXAMPLE

Turn an open request into a controlled brief.

Version	Example
Uncontrolled	Several chat messages, an old sketch and a separate size table with no version.
Controlled	One dated pack identifies the style and base size, links the current measurement table and authorized artwork, marks open fields for confirmation, and records every approved revision.

COPYABLE RFQ RECORD

Fields to send

Product reference code or URL:
Specification or tech-pack version:
Product type and intended fit:
Verified material or requested fabric details:
Colors and quantity by size:
Artwork and decoration requirements:
Sample purpose and approval stage:
Labels, packaging and carton requirements:
Destination and requested delivery window:
Documents or evidence to review:

Please confirm availability, exact specification, MOQ, sample terms, currency, quotation basis, included packaging, timing, delivery terms and all exclusions.

RELATED RESOURCES

Continue the buying brief.

01Garment measurements and tolerances: make fit review repeatable.Create a garment measurement chart with named points, methods, base size, grading, tolerances and an approval record.02Print and embroidery brief: define artwork before sampling.Prepare authorized apparel artwork files with technique, finished size, placement, color references, substrate and sample acceptance criteria.03Apparel sample approval: record what passed and what changed.Review apparel samples with a repeatable checklist for identity, measurements, materials, appearance, construction, artwork, labels and packaging.

FINAL CHECK

Keep assumptions out of the purchase record.

Only use product, performance, authorization and commercial claims that can be supported for the exact reference. Record the approved sample, written specification and quotation before placing an order.

Use the sample request, review the destination preparation guides, or contact OUTERFRAME with a complete RFQ.

Apparel tech pack checklist: control the product brief.