Treat the destination as part of the buying specification. The buyer or importer should verify current local requirements, while the RFQ records the product, packing, documents and delivery assumptions that the supplier must confirm.
01 · MARKET PREPARATION
Separate the two destination briefs
Name the exact country, state or province, city, postal code and final receiving point for each quotation. Do not treat the United States and Canada as one delivery or documentation destination.
02 · MARKET PREPARATION
Use measurements alongside size names
Supply garment measurements, grading and tolerance in the units your buyer will review. If both inches and centimeters are needed, identify the controlling chart instead of relying on S, M or L alone.
03 · MARKET PREPARATION
Give the supplier your channel requirements
State whether the goods are for a retailer, marketplace, distributor or direct-to-consumer operation. Provide buyer-approved label text, barcode files, price-ticket instructions and any distribution-center routing rules that apply to the order.
04 · MARKET PREPARATION
Quote costs and responsibilities explicitly
Ask for currency, named delivery point, quotation basis, included packing, sample charges and excluded costs to be written line by line. The importer should verify current customs, tax, labeling and product requirements for the exact destination.
DESTINATION BRIEF
Fields to resolve before quotation
- Country and state or province
- final delivery point
- measurement chart and controlling units
- channel and routing instructions
- approved label and barcode files
- quotation currency and basis
- importer review items
COPYABLE DESTINATION BRIEF
Keep unknowns visible.
Exact destination country: City, postcode and final receiving point: Importer or local review owner: Sales channel and warehouse instructions: Approved measurement chart and units: Approved label, barcode and language files: Unit packing and carton requirements: Quotation currency and named delivery point: Included and excluded costs: Requested delivery window: Current destination requirements to verify locally:
RELATED RESOURCES
Continue the buying brief.
INQUIRY CHECKLIST
Send the destination brief with the product brief.
Continue with the related apparel buying guide, define sample checks in the sample request, or send OUTERFRAME the complete request.